Minimum Requirements:

• Bachelor’s degree in business administration, Supply Chain Management, or a related field
• 3 years’ experience in stock, procurement, purchasing or logistics
• Good understanding of procurement function
• Basic understanding of accounting concepts such as VAT, Cost of Sales, Expenses and Fixed assets
• Understanding of Forex, international shipping terms and regulations
• Self-starter, able to take initiative, work without supervision and begin projects independently
• Good analytical skills and attention to detail

Duties and Responsibilities:

• Regularly analysing all stock and non-stock suppliers to ensure they meet price, quality and delivery parameters
• Obtaining supplier price lists and entering ERP system with supplier part numbers
• Source the required goods and or services from approved supplier database
• Maintain and update organisation database includes finding new business partners
• Negotiating with suppliers for cost savings, discounts, volume rebates
• Completing accurate and timely data entry of purchase orders
• Generating and qualifying new suppliers through surveys and on-site visits
• Expediting and coordinating critical deliveries, emergency requisitions, and quotes
• Be responsible for the planning and execution of spares ordering as well as spares consumption
• Planning and execution of the service milestones in conjunction with internal workshop
• Acting as an interface between supplier and internal departments regarding orders
• Tracking and communicating order status
• May be required to assist with ad-hoc tasks. Multi skilled to perform duties of other procurement personnel in their absence
• Analyse trends and patterns to implement the stockholding and replenishment strategy for commodities
• Pull and manage reports on a weekly, monthly, and quarterly basis, for open, received purchases orders
• Assist finance in receiving the relevant supporting documents for supplier’s payments i.e. invoices, delivery notes and authorised purchase orders
• Ensure all orders are placed and completed at the right time, with right quantities, with the right quality, delivered to the right place at the right price
• Attend and resolve any administrative discrepancies including but not limited to incorrect deliveries and price variances within thirty-six (36) hours
• Link PO to requisition (spares, non-stock, machines & other) and advice of ETA in MS Teams
• Investigate the best ways to reduce operational expenditure and cost
• Negotiate favorable terms for organisation and drive the culture for long-term savings
• Reduced the use of COD and ad-hoc purchase accounts