JOB DESCRIPTION

• This role provides administrative project support to the day to day operations of the assigned site or project. Senior Project Admin: May be assigned to larger, more complex projects / sites. Provides guidance and direction to less experienced administrators and other staff. May act as a lead, coordinating and facilitating the work of others.

RESPONSIBILITIES

• Assists project team with day-to-day support of the project or site 
• Organizes and expedites flow of work through project or site and initiates follow up action 
• Maintains knowledge of project status, scheduling requirements, and departmental operations/procedures 
• Assists with setup, development and coordination of site-specific PMP and PIFs 
• Sets up and maintains hard copy and electronic site file directories 
• Issues and approves access to shared project drives and websites 
• Ensures the correct functioning of facilities, office and/or business support services. 
• Performs clerical, administrative and general office duties including transcription, typing, and recording 
• Ensures reports and documents follow company and project standards and quality 
• Manages project specific forms and instructions 
• Coordinates, schedules and prepares information for meetings and appointments •
• Assists field operations with completion of daily time sheets 
• Assists with onboarding/orientation of personnel 
• Assists with internal and external project audits 
• Arranges travel, accommodations and car rentals 
• Prepares letters and memoranda for manager’s review 
• Gathers data and material information to be billed 
• Scans, emails, answers phones, makes copies

Qualifications: 

• High school education or equivalent is preferred. 

Knowledge, skills and experience: 

• Five years of project/admin experience in the Engineering and Construction industry desirable.
• At least 7-10 years of project/admin experience 
• Proficiency with Microsoft Suite programs to include Word, Excel, PowerPoint and Outlook 
• Oracle experience a plus 
• Ability to correspond and interact with others in a courteous and professional manner 
• Possess good organizational skills 
• Self motivated to learn 
• Bilingual a plus 
• Must have valid Driver’s License 

Personal attributes: 

• Exceptional organisational skills 
• Effective organization & planning skills 
• Ability to handle multiple tasks and changing priorities in a fast paced environment 
• Understands and controls one’s emotions with empathy for others 
• Use effective verbal and written communication skills 
• clearly and convincingly to a wide range of audiences, expresses ideas clearly and concisely, seeks to 
• understand others perspectives. 
• Uses initiative and a proactive approach to problem solving 
• Commitment to continuous improvement 
• Demonstrates commitment to Wood Values, Visions & Behaviour