Minimum Requirements:

•  Information Management Degree or Higher Certificate in Archives and Records Management / Diploma preferable
•  Matric with over 2 years Records Management experience
•  Practical knowledge of core records principles, systems, processes, and imaging solutions.
•  Knowledge and understanding of legal and regulatory frameworks governing financial records.

Responsibilities:

•  Provide support in the implementation of the electronic Document and Records Management System (eDRMS) to ensure optimal utilization of the system.
•  Organize, package, and conceal paper files for proper storage.
•  Sort, scan, and index paper records for integration into the records management systems.
•  Secure and maintain the storage of critical vital records through imaging and vault solutions.
•  Evaluate and dispose of records based on their administrative, fiscal, legal, historical, and research value in accordance with the Retention Schedule.
•  Research, develop, and implement procedures and work instructions to ensure that all legal, regulatory, and business requirements are incorporated across the organization’s business processes.
•  Maintain a file plan to store records in a way that makes them easy to retrieve.
•  Undertake audits of organisational records to ensure all records are properly accounted for.
•  Sort and distribute incoming mail.
•  Courier Services booking/tracking couriers.
•  Collection and distribution of parcels
•  Ad hoc administration support

Competencies:

•  Attention to detail
•  Customer focus
•  Results Driven
•  Communication skills
•  Team Player
•  Ability to deal with pressure/stress (stress management)
•  Time management ability