Description    

• The successful candidate will be responsible for delivering the below as part of the Group Company Secretary (GCS) Department ensuring strict and professional compliance is met with all relevant statutory and regulatory requirements for the Stonehage Fleming South African group companies and associate companies worldwide. This role reports into the Assistant Company Secretary, based in the Isle of Man.

Key Responsibilities    
KEY RESPONSIBILITIES

• Undertaking the scheduling and organisation of all relevant meetings such as; collation and distribution of Board pack materials, minute taking/drafting, ensuring the regular and accurate update and maintenance of statutory, internal and external records, diary and email management;
• Supporting the Group Company Secretarial team with a range of administration tasks, including completion of company annual returns in various jurisdictions, and other company secretarial functions as required;
• Supporting the team with drafting, administering and disseminating shareholder communications, including dividend vouchers, portfolios, and privacy notices;
• Preparation, delivery and maintenance of AML and KYC requests.

QUALIFICATIONS AND EXPERIENCE

• The successful candidate will hold a good understanding of company secretarial administration, together with a minimum of 5 years’ experience of working in a commercial encironment or financial services firm;
• Studying towards a professional qualification such as STEP or ICSA is preferred.
• DESIRED SKILLS COMPETENCIES AND BEHAVIOURS
• Exceptional organisation / time management skills
• Attention to detail
• Excellent oral and written communication skills
• Proactive approach