Duties and responsibilities:

Financial administration:

• Communicate daily between departments of the faculty and the UFS finances department regarding ALL financial matter e.g., create new entities, routing, payments, general ledger transactions.
• Assist with training of processes and procedures of general financial administration e.g., requesting of purchase order to finalisation of payment.
• Prepare recon, reports and support audit process of grants and external funds.
• Request and recon payments to student’s accounts for funds received by grants and for bursaries.
• Assist with preparing of Faculty budgets and allocations.
• Follow up and resolve ALL financial queries.
• Prepare financial statements for financial committee meetings and at the request of heads.
• Community Based Education (CBE) financial queries and support.

Client Support: 

• Support Heads of Departments and staff members regarding financial issues and advice on UFS financial policies daily to ensure compliance.

Internal Reporting: 

• Assist in preparing financial summaries and report on all income and expenditures as requested.

General Administration: 

• General Office Administration e.g., typing, correspondence, filing, record-keeping, the handling of telephone; general enquiries. 
• Manage parking allocations and payments.

Inherent Job requirements:

• Relevant B-degree on NQF Level 7 or a relevant three-year national diploma on NQF Level 6.
• Minimum of one (1) years’ experience in financial administration.

Recommendations:

• Relevant experience in Student Administration at a Higher Education Institution.
• Valid driver’s licence.
• Proficiency in Sesotho will serve as a strong recommendation.

Key Competencies Required: 

Results-oriented:

• The ability to stick with tasks, not give up, and overcome obstacles in completing one’s task.
• The ability to be reliable, responsible, dependable and to fulfil obligations. 

Strategic thinking:

• The ability to focus on details, work towards perfection, and approach work in a neat and organised manner. 
• The ability to carefully analyse information and use logic to address issues and problems at work. 

Business Acumen:

• The ability to adhere to rules and strictly follow work regulations.
• Proficient in using MS Office.

Leading:

• The ability to lead, take charge of situations, and offer opinions and directions to others. 
• The ability to be cooperative with others, display a good-natured attitude, and encourage people to work together.

Building coalitions:

• The ability to be self-assured and at ease with people in all types of social situations.
• The ability to interact with others and establish personal connections with people

Required Documents

• Please ensure that all relevant documentation is attached to your application. 
• A detailed curriculum vitae and cover letter. 
• Copies of qualifications (please provide the SAQA accreditation in the case of foreign qualifications).
• A copy of your identity document.
• Proof of registration with a Professional Body (if applicable).
• A copy of your driver’s license (if applicable).
• Confirmation of employment from current employer / last employer if unemployed (only applicable to external applicants).