Senior Officer: HR Operations P9 needed at Sol Plaatje University
Job title : Senior Officer: HR Operations P9
Job Location : Northern Cape, Kimberley
Deadline : May 12, 2024
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Purpose
- The purpose of this position is to provide general HR administrative support in the areas of recruitment and selection, human resources administration, benefits, and data maintenance
Minimum Requirements
- Degree or Diploma in HRM
- 3 years and more generalist human resources experience
- 2 years and more supervisory experience
- Recommendation
- Exposure to HR practices in a Higher Education environment
- ITS experience would be an added advantage
Duties and Responsibilities
- Provide advice to line managers on the interpretation and application of the recruitment and selection policy/procedures and related labour legislation
- Provide advice to line managers, and election committees on best practice recruitment and selection methodologies
- Provide advice to line managers and selection committees on their recruitment and selection activities e.g.:
- recruitment methods
- advertising methods
- resume review
- interviewing techniques
- selection techniques of remuneration and benefits
- Evaluate the need for the role/job against the strategic plans and budget
- Ensure that the position to be recruited has a current job description and has been evaluated in accordance with job evaluation procedures
- Ensure that the necessary authorisation/sign-off to recruit has been obtained from relevant parties
- Evaluate recruitment and selection criteria to ensure conformance to professional, statistical, and testing standards, recommending revision as needed
- Assist line managers with the compilation of EE plans with their respective Schools and Departments
- Ensure compliance to SPU, School and Department EE plans and targets
- Conduct recruitment processes
- advertising
- processing of applications
- creation of job files
- short listing of candidates
- setting up of selection committees
- Serve on the selection committee as panel members
- Serve as a secretariat in the recruitment process
- Arrange competency-based testing
- Ensure the receipt of the referee and other reports timeously
- Ensure appropriate correspondence to selection committees and candidates.
- Provide feedback to candidates on selection decision
- Prepare documentation for Executive approval (includes recruitment and selection process reports and recommendations for approval)
Remuneration and Administration
- Advise line managers on employee remuneration
- Advise line managers on the HR aspects of organisational design and restructuring processes
- Communicate deadlines to clients
- Deal with staff remuneration and administrative queries
- Advice and review Manager/supervisors on monthly claims (Overtime claims and part-time claims)
- Advise on appropriate performance improvement measurements related to probation processes
- Provide customized system reports
- Conduct quality reviews of system reports, identify and report on anomalies
- Review HR advice to the payroll of sub-ordinates
General HR Administration
- Coordinate the administration and implementation of all leave processes and attend to leave queries
- Ensure that terminations (retirements, resignations, etc.) are dealt with according to policy and procedure
- Coordinate the exiting process of employees
- Receive and verify all part-time contract appointments and claim forms and forward to HR Administrators for processing
- Coordinate the administration and implementation of all pensions, medical, and group life processes and attend to staff-related queries
- Advise on any other salary matters
- Ensure the safekeeping of all required documents for record-keeping purposes
- Attend to general queries
- Process benefit claims of staff members associated with
- Pension
- Group life
- Medical
Resource Management: Human Resources (Supervision)
- Oversee junior HR Operations staff
- Allocation of workloads to junior staff
- Provide input into job descriptions of junior staff
- Oversee the operational activities of junior staff
- Participate in the recruitment process for positions in HR Operations
- Oversee the overall performance of junior staff for performance agreement purposes.
- Manage the development, mentoring and coaching of junior staff. training, development,
- Manage employment relations (grievance, discipline, and conflict resolution)
- Oversee the leave of junior staff (planned and unplanned)
- Ensure that staff records are kept up to date
Personal/professional development
- Keep abreast of developments within the HR discipline and its implications for SPU
- Keep abreast of developments in professional conduct at SPU
- Register as a member of professional bodies to keep abreast of all developments (where appropriate)
- Engage in current professional development activities e.g., improve qualifications, ongoing development required by a professional body
Monitoring, Evaluation, and Reporting
- Generate staffing information for input to reports (e.g. placements, exits, etc)
- Analyse and interpret HR data and provide input to HR reports (e.g. EE plan, Skills Plan, HR-related trends, etc)
- Co-develop and maintain School/Department management information solutions with other colleagues for the purposes of planning and decision-making
How to Apply for this Offer
Interested and Qualified candidates should Click here to Apply Now