RESPONSIBILITIES

Safety

• Support implementation of business initiatives as directed
• Maintain Fraser Alexander and Client safety policy and procedure requirements
• Promote safety performance
• Mine Health and Safety Act compliance

Work related to Human Resource Management

• Maintaining and updating information, records and reports such as personal files, leave documents,
• disciplinary documents, medical aid documents, monthly reports etc.
• Batch Imports Wages: Acting Allowances (Wages), Allowances – New (Wages),
• Adhoc back pay calculations & batch preparation/import (Wages),Contract / Site changes
• (Transfers – Wages and Leave batches (Wages)
• Leave management (Making sure employees does not exceed accumulative leave days)(Salaries & Wages).
• Petrol claim ,Travel claims Wages and salaries
• Maintaining and updating information and records such as employee lists and organograms.
• Maintaining HR training records and HR policy file.
• Maintaining HR notice board with all relevant and necessary documents.
• Arranging and taking minutes of Site Communications forums
• Dealing with queries, complaints and requests for information
• Maintaining of all HR related files

Governance

• Ensure compliance with relevant legislation (Value Added Tax Act, etc.) including FA policies and procedures
• Ensure payroll inputs are in accordance with FA policy

Work Related on Maintenance On-key

• Ensure professional interaction with stakeholders
• Maintain working relationships with support functions on site and at head office, as required to deliver in their section against standards.
• Engage with peers and seniors on the project to ensure project objectives are achieved as per instruction

Budget and Forecast

• Process inputs of site level budgets and forecasts into the ERP system.
• Assist with the monthly rolling forecast calculations.

Payroll, Benefits and Other Responsibilities

•   Ensure employee take on and exit are carried out in line with FA policy.
• Site stores and consumables management and recording of transactions relating to issues, receiving and stock take. 
• Payroll data input, ensuring the completeness and accuracy of payroll and wages inputs and cost allocations.
• Inventory management.
• Impersonating wage staff on ESS to administer leave and other benefits, training.
• Scheduling and programming of medicals and inductions for employees.
• Registering and channeling of all personnel enquiries to the relevant levels.
• Compiling, safe-keeping and the maintenance of personnel files for all wage employees on a specific site(s).
• Monthly HP reconciliations for amortization schedules to the general ledger. 
• Compile annual HP schedules for Auditors. 
• Reconciliation of Workshop and Fixed Assets petty cash and submission for reimbursement. 
• Liaising between Site manager and HR and other depts. Assist with site level comms, updating notice boards and distributing on site.
• General Administration including record keeping, filing,
• Operating of office equipment i.e. printer, copier, telephone, etc.

Requirements

QUALIFICATIONS

• Grade 12 with Accountancy and or Mathematics
• National Diploma or Certificate in Administration would be an advantage
• Computer literacy in Microsoft Office

EXPERIENCE

• 1 year experience in administrative role or similar. Experience with an ERP and SAGE system would be advantageous