Site Administrator – Gauteng needed at Fraser Alexander Ltd.

Job title : Site Administrator – Gauteng

Job Location : Not specified,

Deadline : May 23, 2024

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  • Support implementation of business initiatives as directed
  • Maintain Fraser Alexander and Client safety policy and procedure requirements
  • Promote safety performance
  • Mine Health and Safety Act compliance

Work related to Human Resource Management

  • Maintaining and updating information, records and reports such as personal files, leave documents,
  • disciplinary documents, medical aid documents, monthly reports etc.
  • Batch Imports Wages: Acting Allowances (Wages), Allowances – New (Wages),
  • Adhoc back pay calculations & batch preparation/import (Wages),Contract / Site changes
  • (Transfers – Wages and Leave batches (Wages)
  • Leave management (Making sure employees does not exceed accumulative leave days)(Salaries & Wages).
  • Petrol claim ,Travel claims Wages and salaries
  • Maintaining and updating information and records such as employee lists and organograms.
  • Maintaining HR training records and HR policy file.
  • Maintaining HR notice board with all relevant and necessary documents.
  • Arranging and taking minutes of Site Communications forums
  • Dealing with queries, complaints and requests for information
  • Maintaining of all HR related files


  • Ensure compliance with relevant legislation (Value Added Tax Act, etc.) including FA policies and procedures
  • Ensure payroll inputs are in accordance with FA policy

Work Related on Maintenance On-key

  • Ensure professional interaction with stakeholders
  • Maintain working relationships with support functions on site and at head office, as required to deliver in their section against standards.
  • Engage with peers and seniors on the project to ensure project objectives are achieved as per instruction

Budget and Forecast

  • Process inputs of site level budgets and forecasts into the ERP system.
  • Assist with the monthly rolling forecast calculations.

Payroll, Benefits and Other Responsibilities

  •   Ensure employee take on and exit are carried out in line with FA policy.
  • Site stores and consumables management and recording of transactions relating to issues, receiving and stock take. 
  • Payroll data input, ensuring the completeness and accuracy of payroll and wages inputs and cost allocations.
  • Inventory management.
  • Impersonating wage staff on ESS to administer leave and other benefits, training.
  • Scheduling and programming of medicals and inductions for employees.
  • Registering and channeling of all personnel enquiries to the relevant levels.
  • Compiling, safe-keeping and the maintenance of personnel files for all wage employees on a specific site(s).
  • Monthly HP reconciliations for amortization schedules to the general ledger. 
  • Compile annual HP schedules for Auditors. 
  • Reconciliation of Workshop and Fixed Assets petty cash and submission for reimbursement. 
  • Liaising between Site manager and HR and other depts. Assist with site level comms, updating notice boards and distributing on site.
  • General Administration including record keeping, filing,
  • Operating of office equipment i.e. printer, copier, telephone, etc.



  • Grade 12 with Accountancy and or Mathematics
  • National Diploma or Certificate in Administration would be an advantage
  • Computer literacy in Microsoft Office


  • 1 year experience in administrative role or similar. Experience with an ERP and SAGE system would be advantageous

How to Apply for this Offer

Interested and Qualified candidates should Click here to Apply Now