Records Management Administrator (12 Months Fixed Term Contract) – Pretoria needed at Public Investment Corporation
Job title : Records Management Administrator (12 Months Fixed Term Contract) – Pretoria
Job Location : Gauteng, Pretoria
Deadline : May 22, 2024
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Minimum Requirements:
- Information Management Degree or Higher Certificate in Archives and Records Management / Diploma preferable
- Matric with over 2 years Records Management experience
- Practical knowledge of core records principles, systems, processes, and imaging solutions.
- Knowledge and understanding of legal and regulatory frameworks governing financial records.
Responsibilities:
- Provide support in the implementation of the electronic Document and Records Management System (eDRMS) to ensure optimal utilization of the system.
- Organize, package, and conceal paper files for proper storage.
- Sort, scan, and index paper records for integration into the records management systems.
- Secure and maintain the storage of critical vital records through imaging and vault solutions.
- Evaluate and dispose of records based on their administrative, fiscal, legal, historical, and research value in accordance with the Retention Schedule.
- Research, develop, and implement procedures and work instructions to ensure that all legal, regulatory, and business requirements are incorporated across the organization’s business processes.
- Maintain a file plan to store records in a way that makes them easy to retrieve.
- Undertake audits of organisational records to ensure all records are properly accounted for.
- Sort and distribute incoming mail.
- Courier Services booking/tracking couriers.
- Collection and distribution of parcels
- Ad hoc administration support
Competencies:
- Attention to detail
- Customer focus
- Results Driven
- Communication skills
- Team Player
- Ability to deal with pressure/stress (stress management)
- Time management ability
How to Apply for this Offer
Send your application to recruitment5@pic.gov.za