Reference No: HRREC003/24

​​​​​​​QUALIFICATION AND EXPERIENCE: 

• A National Diploma in Administration or a related qualification.2-3 years of generic experience applicable to the specific discipline. 

KNOWLEDGE AND SKILLS 

• Extensive knowledge of various filing systems and the National Archives Act. Knowledge of the Public Service Regulatory Framework as well as Office and Business Administration. Experience in filing and document management. Computer literacy. Customer focused. 

 
KEY DUTIES AND RESPONSIBILITIES 

• Perform general administrative activities in support of the unit. Draft submissions, reports, and memorandums for the project. 
• Conduct records and document management both manually and electronically. 
• Develop a filing system for the project and ensure that all project employees adhere to the system requirements. 
• Ensuring the confidentiality and security of files and filing systems. 
• Arrange and coordinate workshops and provide logistic support functions for the project as required. 
• Assist the Supply Chain Officer to manage all inventory and office supplies and coordinate the purchase and distribution of stationery for the project. 
• Assist in completing and processing subsistence claims. 
• Keep track of all incoming work and ensure that all deadlines are met. 
• Liaise with all stakeholders relevant to the project. 
• Process forms and documents related to the project database. 
• Support Stakeholder database management and administration