Description

Overview 

• Provision of business support on all aspects of the area’s work
• Coordination and execution of administrative functions within the Steriles Production areas
• Data analysis on shifts/ day performance for responsible areas including OEE, UPDT, SHE, quality, cost and absenteeism KPIs
• Update daily critical KPIs and reports to feedback to line manager

Responsibilities

Administrative support

• Provide input into work activities and priorities for the unit
• Organise and schedule meetings and monitor adherence to schedules
• Coordinate project and office services
• Perform advanced administrative, operational, customer support and computational tasks
• Prepare, compile and release documentation to external departments
• Update, edit and/or format SOPs when required
• Update production target board as required
• Perform shift stock take after each production shift
• Attend shift meetings
• Order/ buy stationery and consumables as and when required
• Perform any other administrative tasks related to work area as and when required
• Provide support in audits and pre-audits of batch record documents as per SOP

Reporting and record-keeping

• Assist in the gathering information required for reporting
• Compile standardised reports and consolidate documents
• Maintain and update records and systems as required
• Retrieve supporting documentation and records to facilitate and support query resolution

Stakeholder relations

• Communicate with internal stakeholders to achieve work objectives, maintain relationships and to assist and convey information

Requirements

Background/experience

• Grade 12
• 1 to 3 years’ administrative experience

Specific job skills

• Broad working knowledge of concepts, terminology and specialised admin requirements to support Production area

Competencies

• Information gathering
• Articulating information
• Planning and organising
• Meeting deadlines