KEY RESPONSIBILITIES

Ensure the smooth overall running of the department.

• Co-ordinate and assist with the annual budgeting process.
• Monthly cost centre variance reporting and control.
• Prepare Excel spread sheets and related analysis.
• Manage invoices and arrange payment thereof as and/or when required.

To ensure an effective and efficient admin support function to department

• Processing and control of procurement documentation.
• Business travel arrangements.
• Diary management, meeting and forum scheduling and taking of minutes, as required.
• Arranging of various functions/events such as team conferences, workshops and/or meetings.
• General administration including stationery control, typing, filing and other ad-hoc tasks.
• Efficient routine office administration including stationery, office equipment, typing, filing and other ad-hoc task.
• Provide administrative assistance to the team.
• Preparation of professional presentations.
• Provide a high standard of customer service to all internal, external customers and work partners. 

Build effective relationships with external and internal stakeholders

• Provide a high standard of customer service to all internal, external customers and work partners. 

Drive continuous improvement in area of responsibility

• Implemented new ideas and improved methods, systems and work processes which lead to higher quality, better results at same or reduced cost

Lead and pro-actively coach team around sustainability performance. Personal Development and Teamwork.

• Take responsibility for own development and contribute to team effectiveness.
• Agree on personal performance goals and achievement thereof.
• Demonstrating the Distell Corporate Values.
• Drive own development to ensure knowledge and skills remain current.
• Actively take ownership of one’s career progression and ensure their IDP is in place

EDUCATION & EXPERIENCE

• An Admin/secretarial or relevant qualification
• 3 – 5 years proven secretarial/ admin experience within a similar environment.
• Strong administrative, organizing and numerical skills.
• Computer literate in MS Office Suite and SAP experience will be advantageous.
• Provide a high standard of customer service to all internal, external customers and work partners
• Excellent interpersonal and communication skills (verbal and written).
• Maintain a high level of confidentiality and professional demeanour
• Must be able to work independently, accurately and under pressure.
• High attention and adherence to detail.
• The ability to multi-task.
• A self-driven, pro- active and motivated person with an open mind and a positive work ethics