Brief description

The purpose of this position is to provide mainly end-to-end administrative support within recruitment and across the HR value chain.

Detailed description

The successful candidate will be responsible for the following key performance areas:

• To engage in short term planning and perform tasks against work plans as defined in conjunction with immediate line manager. 
• To provide end-to-end administrative support services across HR disciplines.
• To assist in publishing vacancies on relevant platforms and screen CVs and applications to identify qualified candidates. 
• To coordinate and schedule interviews, assessments and vetting between candidates and relevant stakeholders.
• To communicate with candidates throughout the recruitment process, providing updates and gathering necessary information.
• To assist with preparation of employment contracts and other recruitment related documentation. 
• To identify talent using different sourcing channels, including existing bank database.
• To perform administrative work independently, within established HR practices, processes and regulations ensuring compliance with the Bank’s standards, policies and guidelines. 
• To evaluate and address HR queries, direct and/or escalate more complex issues to the immediate line manager/team leader and/or other internal HR professional.   
• To maintain accurate HR information/records management system and ensure that the information is accessible, up to date and complies with legislative requirements.
• To provide management information to the immediate line manager/team leader as required for effective reporting.
• To engage with the internal HR team, client departments and external stakeholders to ensure optimal service delivery. 
• To proactively broaden HR knowledge and display a willingness to make improvements in own work (including methods and practices). 
• To evaluate own performance against given criteria, identify and address task specific learning needs with the immediate line manager.

QUALIFICATIONS

Job requirements

To be considered for this position, candidates must be in possession of:

• A minimum of an HR Post Matric certification (NQF 5) OR equivalent
• A minimum of 1- 2 years’ experience in the relevant HR administration environment
• Previous experience in recruitment preferred
• Excellent organizational skills and attention to detail 
• Strong written and verbal communications skills 
• Ability to multitask and prioritize tasks in a dynamic environment 
• Proactive and able to work both independently and as part of a team 
• Working knowledge of MS Office and ERP systems (e.g. Oracle/SAP)

Additional requirements include:

• Industry, organisational and business awareness knowledge and skill
• Quality assurance knowledge and skill        
• Continuous improvement knowledge and skill          
• HR planning knowledge and skill     
• HR legislation, governance, risk and compliance knowledge and skill
• HR information management knowledge and skill    
• Relevant HR service delivery knowledge and skill
• Knowledge and experience in using LinkedIn recruiter and other sourcing channels.
• Flexibility
• Drive for results
• Learning focus
• Service & stakeholder focus 
• Resilience