Key Purpose 

• The professional assistant’s duties will be to provide administrative support and services to the Company Secretariat.

 Areas of responsibility may include but not limited 

Secretarial 

• Providing ongoing support for the Group Company Secretary, the Company Secretariat Team and stakeholders associated with the Company Secretariat 
• Providing support for Boards, meetings, committees etc
• Providing support for activities which are logically carried out by a Group Secretariat.
• Providing support on administrative tasks as required by the Company Secretariat
• Supporting the team in the preparation of agendas and other meeting papers for the Board and its Committees (including designated Subsidiaries).
• Assisting in the preparation of  meeting packs for the Board and its Committees (including designated Subsidiaries)
• Scheduling meetings: Room bookings, set up, and related document preparation 
• Diary and email management 
• Effectively deal with internal and external escalated queries the same day 
• Collecting and returning visitors to the reception area 
• Continuously build and maintain professional relationships with internal and external clients
•   Office Management 
• Logging of TI & Group Facilities calls 
• Assisting with Function & Event co- ordination for Team  
• Run and distribute telephone reports and monitor related costs 
• Ordering from procurement 
• Serve as point of contact relating to reporting of repairs due 
• Procurement for cost center, place order with supplier, arrange for order number to be generated, arrange approval, receipt of original invoice and send to finance for payment.  
• Petty cash capturing for the division  
• Administration of staff training bookings and training budget 
• Adhoc 
• The person in this role will handle adhoc functions and projects which is not limited to the above.  
• The person would support all members of the Company Secretariat and the related stakeholders.                                                                                    

Personal Attributes and Skills 

• Excellent communication and comprehension 
• Appropriately follows instructions 
• Works productively in a high-pressure environment 
• Upholds ethics and values. 

 Education and Experience 

• Tertiary Qualification
• 5 years working experience as a PA at Senior Management level 
• Excellent written and verbal communication skills  
• Proficient in MS office at an intermediate level (Ms Word, Ms Excel, Power Point, Outlook)  
• Experience in the Company Secretariat environment would be advantageous