Description

• Capture and scan all consent and follow-up forms from Right to Care-supported VMMC sites onto various systems.
• Ensure data accuracy by identifying data quality errors and communicate these to the relevant stakeholders.
• Submit / escalate daily error reports to the relevant programme staff.
• Reach daily data capturing targets as set by the relevant programme staff. Verify the completeness and accuracy of information captured against the source document
• Conduct initial verification of source documents against error template prior to capturing.
• Manage individual follow-ups of queried source documents within one week of initial query.    
• Obtain and report daily, weekly, monthly and quarterly statistics from supported VMMC sites as per agreed deadlines and reporting criteria.
• Compile and submit standardised and ad-hoc reports to head office.
• Compile and submit standardised weekly status reports to head office.
• Review and prepare national VMMC registers for Department of Health quarterly submissions.    
• Order VMMC-related materials and forms as required by the clinical and data teams.
• Ensure that data capturing administration is completed as per the agreed checklist / standard operating procedure.
• Complete and submit monthly vehicle checklists and fuel slips.
• Manage petty cash inclusive of monthly reconciliation reporting to finance.
• Facilitate all procurement requests on behalf of district teams.
• Work with the team leader to collect documents for clinical team and social mobilizers.
• Ensure locum time sheet are submitted to HR timeously.  Coordinate travel and meetings as per requests from District Programme Coordinators and District teams.
• Manage assets and warehousing by receiving and transferring assets and keeping inventories up to date.
• Assure quality of storerooms in district offices and/or hospitals by administering stock control visits.
• Administer vehicle maintenance as per requests received from district teams.
• Implement day-to-day office management duties including (but not limited to) cleaning oversight, safety and security, hospitality and filing.

Requirements

• Matric (Senior Certificate)
• A relevant certificate in Office Administration
• Computer literacy and working knowledge of various Microsoft Office (specifically Microsoft Excel) packages
• Minimum of two years office administrative support and VMMC data handling experience required.