Position Purpose

Responsible for processing all invoices received for payment and for undertaking the payment of all creditors in an accurate, efficient, and timely manner.

Key Responsibilities

• Manage all shared accounts payable mailboxes
• Manage approval workflow for Vendor Invoice Management. (Invoice authorization)
• Process 3rd party account payable invoices.
• Prepare and administrate regular payment runs (SAP and HSBC).
• Post & reconcile all payments processed (SAP and HSBC)
• Prepare monthly vendor age analysis.
• Prepare & reconcile the 3rd party vendors’ age analysis to 3rd party vendor statements.
• Prepare, Reconcile and Post Petty Cash & Company Credit Card Expenses
• Verify discrepancies on vendor, Petty Cash & Credit Card reconciliations and resolve reconciling items.
• Facilitate payment of invoices due by sending bill reminders and contacting clients.
• Assist the financial accountant and finance manager in ad-hoc tasks that may arise.
• Provide supporting documentation and GL downloads for auditing purposes.
• Prepare all new vendor & employee SAP take-on forms with correct authorization sign-off.
• Prepare & perform vendor master data on SAP and file vendor application forms.

Personal Characteristics

• Excellent interpersonal and communication skills
• Proactive attitude;
• Willingness to learn;
• Methodical and structured approach to tasks;
• Able to set priorities and clear targets; and
• Able to grow with the level of responsibilities and with the size and structure of the business

Requirements

Skills and Competencies required

• Minimum of 2 year accounts payable or general accounting experience
• Proficiency in English and in MS Office
• Grade 12 / Standard 10
• Diploma / Certificate / Course in Accounts Payable or Finance advantageous
• Previous experience gained within International FMCG environment advantageous
• Strong MS (Outlook, Excel, Word) skills
• SAP experience considered to be a distinctive advantage
• An understanding of basic double entry accountancy is advantageous