Duties        

• Coordinating the administrative component of the Department, including providing assistance to the Departmental Chair, conducting departmental secretarial and administrative duties, and coordinating departmental functions;
• Administration of the departmental cost points and processing all financial transactions of the Department, including obtaining quotations from service providers and all forms of payment on the Stellenbosch University (SU) financial system;
• Academic administration of undergraduate and postgraduate students within the Department;
• Coordinating networking with other University Divisions such as IT, HR, Finance, Facilities Management and Campus Security;
• Handling enquiries from and liaising with staff, students, service providers and the public;
• Administration of social impact projects.

Job Requirements    

• A financial or administrative diploma / certificate, or an equivalent qualification, with at least three years  working experience in finance and office administration;
• A high level of computer skills and proficiency in Microsoft Office and especially Excel;
• Excellent written and verbal communication skills;
• Excellent organisational skills;
• The ability to work well under pressure and within deadlines;
• The ability to work independently, to be pro-active, to take full responsibility for projects and to deliver work of an exceptional standard;
• The ability to function in a multilingual and diverse environment.