Advanced Sales Administrator – Umhlanga needed at Winning Form Group

Job title : Advanced Sales Administrator – Umhlanga

Job Location : KwaZulu-Natal,

Deadline : May 25, 2024

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Minimum Requirements:

  • Telephone etiquette
  • Computer literate (MS Word, MS Outlook & MS Excel)
  • Pastel knowledge
  • MS Outlook, Excel & Word


Financial Metrics/Operational Duties

  • Ensuring that all general stock picking slips for allocated regions are generated on time according to the department procedures, which need to be adhered to at all times.
  • Check with the warehouse by C.O.B each day to see if goods have been dispatched to ensure all customers’ deadlines have been met.
  • Ensure items outstanding to customers are dispatched timeously.
  • Assist customer with queries on pricing and stock availability.
  • Ensure any back orders or delays in stock ordered are communicated to the customers clearly and timeously. As communication is the key factor in the department.
  • Ensure all items on Back order are invoiced once stock has been received.
  • Communicate accurate estimated delivery dates to the customer taking into buying lead time and logistics/transport time.
  • Ensure correct customer are being charged and all relative information is supplied to the warehouse.
  • Verifying of fellow Sales Administrators picking slip ensuring all items are dispatched as per the customers specification or requirement
  • Communicate with the buying department on all back order and special request.
  • At times assist the Warehouse team with picking and packing of special requests also including dispatching of goods.
  • Ensure customer queries are sorted timeously and that communication is always top priority.
  • Provide support to the sales team. Communication is key.
  • National Distributions: Co-ordinate the creation of orders and liaise with internal departments to ensure timeous distribution.
  • Compiling reports as requested.
  • Maintain accurate records of customer interactions.
  • Assist with any other tasks as directed by management from time to time.


  • Performance must be tracked by yourself, and the onus is placed on you to set-up performance review meetings with the Operations Manager.

Compliance, risk and quality

  • 100% compliance with company policies and procedures.
  • 100% compliance with health and safety regulations.
  • 100% Compliance with relevant laws and regulations.
  • Ensure logical saving of all work, templates, etc. monthly and yearly such that each year’s financial records can stand on its own when enquiries/ investigations/audits take place.
  • Produce high quality, neat, logical, succinct, easy to follow, easy to understand, formula linked work/templates/workbooks/financial models – of which is substantiated by facts with no numbers in the formulas.
  • Ensure the above (final version) and other documents are chronologically saved/backed up.
  • Declare all gifts.
  • Do not accept kickbacks. Instances to be reported immediately.
  • Declare all conflicts of interest upfront.

Growth and new markets/products

  • Assist with projects as directed from time to time.
  • Adhere to measures are put in place and steps are taken to achieve the short term, medium term and long-term goals of the company. 


  • Good communication and interpersonal skills
  • Strong planning and organizational skills
  • Strong attention to detail
  • High level of integrity, trustworthiness and reliability

How to Apply for this Offer

Interested and Qualified candidates should Click here to Apply Now