Description

General Administration 

• Contribute in the maintenance and update of administrative templates for effective administrative support
• Process the section’s administrative functions and duties, including publications support
• Manage office meetings by booking meeting venues, taking accurate minutes, and disseminating them within allocated timeframes.
• Provide a prompt, courteous and accurate response to mailed, telephonic, or personal interaction.
• Render a prompt, timeous, and professional response to customer queries and requests.
• Maintain a database of AIP subscribers’’ details

Financial and travel administration

• Processes travel arrangements considering cost saving requirements, accuracy of quotes, and the latest Travel and Subsistence policies,
• Collate information regarding the development of the section’s annual budget, track monthly expenditure, and compile the required expenditure report
• Oversee the section’s stock and consumables and liaise with supply Chain for required procurement and replenishment. 

Document Management 

• Monitor expiration dates on NOTAM and communicate with relevant stakeholders.
• Provide an efficient filing system that assist in tracking and tracing information in the section
• Receive, record and process aeronautical information publication requests as received from clients.
• Adhere to QMS requirements

Requirements

Minimum Qualification:

• Grade 12 with a certificate in Office Administration as an advantage

Ideal Qualification:

• Diploma in Office Administration/Secretary or Office Management 

Experience:

• 1-3 years Office Administration or Secretary