Minimum Requirements

QUALIFICATIONS:

• B Eng (Relevant) (Essential/Minimum or)
• BSc Engineering (Relevant) (Essential/Minimum or)
• B Degree (Hons) (Relevant) (Essential/Minimum)
• Management Development Programme (Essential/Minimum)

EXPERIENCE: 

•  8-10 years Relevant within ESG portfolio and project environment. Portfolio Management experience in managing Portfolio in a ESG project management environment. (Essential/Minimum)    Management

REQUIREMENTS: 

• Psychometric Assessment (Essential/Minimum) (To be conducted by Exxaro)
• Certificate of Fitness (Essential/Minimum) (To be conducted by Exxaro)

Duties & Responsibilities

Audit Management    

• Audit ESG Projects to ensure adhere to Corporate Governance with regards to processes, systems, guidelines, and templates

Best Practice and Knowledge Management    

• Participate in evaluation of discipline-specific standards, principles, and practice to enable planning, design and implementation of project outcomes that support business strategy.
• Contribute to development and implementation of an appropriate approach to knowledge management for discipline in line with business needs.
• Provide and participate in governance systems for best practice.
• Encourage knowledge sharing and duplication of best practices across ESG portfolio.
• Ensure alignment to external market benchmarks in best practices.
• Keep abreast with developments in Project and Portfolio Management principles with frequent engagement in Exxaro PMO COP.
• Create working relationships with project managers and other Project Management Offices (PMO).
• Use expertise to support intelligent buy-in strategy for the Group, including managing and reviewing external providers’ work to ensure optimised value to the Company and the ESG portfolio.

Business Performance and Operations    

• Identify resources needed and assigns individual responsibilities within ESG PMO.
• Take action to mitigate and manage risks that can impact on portfolio.
• Establish ESG portfolio reporting framework and KPI’s
• Monitor and report on execution of projects in ESG portfolio in adherence to agreed SLA’s and service delivery standards
• Supervise day-to-day operational aspects of ESG PMO.
• Develop, Monitor and report on ESG Portfolio performance metrics across the portfolio.
• Ensure document control adherence via centralised documents management systems specified by Exxaro

Compliance, Governance and Assurance    

• Apply controls to ensure legal and best practice compliance in accordance with MHSA (Mine Health and Safety Act), MPRDA (Mineral and Petroleum Resources Development Act), OHSA (Occupational Health and Safety Act) where applicable
• Adhere to Enterprise Project Management (EPM) Standards and requirements of quality management systems
• Support Manager ESG and Climate Change using appropriate governance structures to report on climate change, decarbonisation, air quality, water management and security, energy efficiency and ESG related risks, and ensure appropriate actions are taken to address these risks.

Customer and Client Relationship Management    

• Ensure that clients are highly aware and satisfied with capability of support service and their requirements are met
• Effective communication of portfolio results

Effective People Management    

• Provide inputs for planning and recommendations for staff to be efficiently deployed across the portfolio and identify areas of further development (projects and training)
• Promote teamwork, provide support, and manage performance by creating and maintaining individual development plans
• Managing external contractors, consultants, projects, PMOs, project teams, and managing the quality and timeliness of outputs
• Provide mentoring support for other Project managers
• Create an environment where everyone speaks up for safety and looks out for one another
• Promote a culture where diversity and inclusion is supported

Financial Management    

• Manage and ensure optimal use of budgets allocated to portfolio and PMO
• Financial planning, systematically and efficiently monitoring and budgeting for resources needed for ESG portfolio.

Functional Excellence    

• Adhere to functional policies, standards, guidelines, procedures, end- to-end processes, tools, templates etc.
• Assist in standardising, simplifying and speeding-up functional processes, eliminating duplication/bureaucracy
• Apply functional best practices, promote sharing of best practices/ knowledge
• Standardise, simplify and speed-up ESG project systems, methodology and quality processes and eliminate duplication/bureaucracy.
• Develop and apply ESG systems, methodology and quality best practices and promote sharing of best practices/knowledge between centres
• Drive and execute functional excellence initiatives
• Contribute to project systems, methodology and quality functional/ cross-functional alignment with other project and functional disciplines
• Contribute to effective reporting to ensure safety and operational excellence
• Provide high level expert technical assurance to project teams/individuals within the portfolio
• Increase awareness of technology advancements/innovations to ensure access to appropriate outputs to meet business deliverables.
• Identify, report, and manage critical functional risks through appropriate mitigation plans and actions
• Governance: Ensure function adheres to governance, policies, standards, statutory and legal compliance. Entrench a culture of discipline.
• Act as the “intelligent buyer” of outside competencies, skills, and technology to fulfil required deliverables when required

Internal Business Processes    

• Advise on selection of PMO team members
• Create an environment of right first time in everything that we do through a focus on principles of lean including simplification, standard work, visual management and a learning organisation as part of the establishment of the site PMO
• Be accountable for a robust investigation process to drive to right first time
• Contribute to gathering customer feedback as required and ensure that customers are satisfied with delivery of knowledge management services.
• Participate in implementation of quality management systems to ensure delivery of high-quality projects
• Ensure objectives are aligned, integrated across the site, and visually managed to drive delivery
• Liaise with all relevant stakeholders to ensure delivery of projects are in line with agreed upon contract scopes and timelines
• Establish and maintain close working relationships with internal and external contacts including project and Activity managers, staff, local authorities, suppliers, consultants, and contractors
• Influence internal stakeholders to achieve the desired outcomes, including process improvement, of the PMO and Projects
• Represent the PMO office at appropriate conferences, seminars, and other events

Project Support    

• General Portfolio Administrative Management
• Update and maintain Portfolio documentation with relevant Project information
• Assist Manager ESG and Climate Change by reporting on status of all projects within the portfolio
• Attend meetings, workshops and other initiatives conducted by Project management Office (PMO) and contribute to project by knowledge sharing.
• Monitor portfolio progress to ensure that projects are delivered on time, within budget and meets or exceeds expectations
• Participate and contribute to change management and ESG portfolio assurance initiatives
• Identifying, tracking, escalating, and resolving situations adversely affecting budget, quality, schedule, performance, or delivery
• Ensure schedule management in Exxaro systems
• Provide high level technical expertise
• Manage process of controlling scope and requirements to ensure portfolio of projects reach intended business objectives for both service provider and client
• Sourcing of skills required to fulfil project demands within ESG portfolio
• Measure and monitor progress at clearly defined points in process to ensure that projects is delivered on time, within budget

Safe and Healthy Work Environment    

• Maintain and ensure healthy environment, safe operations, and practices, ensuring compliance with all applicable SHE policies and procedures in line with set standards
• Encourage culture that focuses on safety in all operations