Main duties will include but will not be limited to:

• Execute a broad variety of administrative tasks that facilitate the executive member’s abilities to effectively lead the organisation, including assisting with special projects;
• Keep abreast with best practises within our industry to enable the executive members to effectively respond to the market and all relevant stakeholders.

Schedule Management:

• Manage the executive members calendar, including scheduling meetings, appointments, and travel arrangements.
• Coordinate and prioritise the executive’s commitments, ensuring optimal use of their time.
• Proactively anticipate schedule conflicts and resolve them efficiently.

Correspondence and Communication:

• Handle incoming and outgoing communications, including emails, phone calls, and mail.
• Draft, edit, and proofread correspondence, reports, and presentations.
• Maintain professionalism and confidentiality in all communications

Meeting and Event Coordination:

• Organize and coordinate meetings, conferences, and events, including logistics, agendas, and materials.
• Prepare meeting documentation, presentations, and minutes.
• Ensure all necessary arrangements, such as venue booking and catering, are made in advance.

Administrative Support:

• Provide general administrative support, such as document management, filing, and record-keeping.
• Prepare and process expense reports, invoices, and other financial documents.
• Assist with research, data analysis, and special projects as required.
• Perform internal and external office communication, email and miscellaneous written correspondence.
• Review, edit and format draft and finalised materials ensuring completeness.
• Other duties as assigned

Qualifications, skills and experience

• Relevant tertiary qualification (preference will be given to Degreed candidates)
• Five to seven years of experience as an executive assistant or experience in senior executive setting
• Very strong MS office skills (Excel, Word, PowerPoint and Outlook)
• Driver’s License
• Professional and presentable
• Excellent communications skills (both verbal and written)

Personal Attributes

• A high level of professionalism, integrity, and ethical behaviour
• Must be able to maintain strict confidentiality and exercise discretion in handling sensitive information.
• Must be able to multitask and maintain exceptional attention to detail.
• Excellent interpersonal skills to establish and maintain positive working relationships with executives, colleagues, and external stakeholders.
• Flexibility to work with various executive team members, all levels of internal management and staff, as well as outside clients and suppliers.
• Must be proactive and be able to anticipate the needs of the team and take initiative accordingly.
• Highly reliable, punctual, and responsible to handle tasks independently and meet deadlines consistently.
• Good listening skills and be able to adapt communication style to different individuals and situations.
• Must be able to  prioritise tasks, manage competing demands, and remain composed under pressure is crucial.
• Ability to work independently with little or no supervision.
• Ability and willingness to manage multiple priorities in a professional manner
• Ability to comfortably manage multiple administrative tasks and priority changes