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Executive PA – Johannesburg South needed at BCE Foodservice Equipment

Job title : Executive PA – Johannesburg South

Job Location : Gauteng, Johannesburg

Deadline : May 25, 2024

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Main duties will include but will not be limited to:

  • Execute a broad variety of administrative tasks that facilitate the executive member’s abilities to effectively lead the organisation, including assisting with special projects;
  • Keep abreast with best practises within our industry to enable the executive members to effectively respond to the market and all relevant stakeholders.

Schedule Management:

  • Manage the executive members calendar, including scheduling meetings, appointments, and travel arrangements.
  • Coordinate and prioritise the executive’s commitments, ensuring optimal use of their time.
  • Proactively anticipate schedule conflicts and resolve them efficiently.

Correspondence and Communication:

  • Handle incoming and outgoing communications, including emails, phone calls, and mail.
  • Draft, edit, and proofread correspondence, reports, and presentations.
  • Maintain professionalism and confidentiality in all communications

Meeting and Event Coordination:

  • Organize and coordinate meetings, conferences, and events, including logistics, agendas, and materials.
  • Prepare meeting documentation, presentations, and minutes.
  • Ensure all necessary arrangements, such as venue booking and catering, are made in advance.

Administrative Support:

  • Provide general administrative support, such as document management, filing, and record-keeping.
  • Prepare and process expense reports, invoices, and other financial documents.
  • Assist with research, data analysis, and special projects as required.
  • Perform internal and external office communication, email and miscellaneous written correspondence.
  • Review, edit and format draft and finalised materials ensuring completeness.
  • Other duties as assigned

Qualifications, skills and experience

  • Relevant tertiary qualification (preference will be given to Degreed candidates)
  • Five to seven years of experience as an executive assistant or experience in senior executive setting
  • Very strong MS office skills (Excel, Word, PowerPoint and Outlook)
  • Driver’s License
  • Professional and presentable
  • Excellent communications skills (both verbal and written)

Personal Attributes

  • A high level of professionalism, integrity, and ethical behaviour
  • Must be able to maintain strict confidentiality and exercise discretion in handling sensitive information.
  • Must be able to multitask and maintain exceptional attention to detail.
  • Excellent interpersonal skills to establish and maintain positive working relationships with executives, colleagues, and external stakeholders.
  • Flexibility to work with various executive team members, all levels of internal management and staff, as well as outside clients and suppliers.
  • Must be proactive and be able to anticipate the needs of the team and take initiative accordingly.
  • Highly reliable, punctual, and responsible to handle tasks independently and meet deadlines consistently.
  • Good listening skills and be able to adapt communication style to different individuals and situations.
  • Must be able to  prioritise tasks, manage competing demands, and remain composed under pressure is crucial.
  • Ability to work independently with little or no supervision.
  • Ability and willingness to manage multiple priorities in a professional manner
  • Ability to comfortably manage multiple administrative tasks and priority changes

How to Apply for this Offer

Interested and Qualified candidates should Click here to Apply Now

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