RESPONSIBILITIES

• Act as point of contact for Director and liaising with other members of staff and external parties.
• Manage diary and schedule meetings and appointments.
• Provide administrative support to the Executive and within division.
• Organise and maintain office systems.
• Respond to Executives’ queries promptly.
• Answering, screening, and directing calls.
• Typing, compiling and preparing internal and external communications – reports, agreements, presentations, letters, memos, emails.
• Minutes of meetings.
• Assist with time and daily management.

REQUIREMENTS

• Work experience as a Personal Assistant, or similar role.
• Accuracy and attention to detail.
• Calm and professional manner.
• Excellent MS Office knowledge.
• Strong administration skills.
• A flexible and adaptable approach to work.
• Excellent verbal and written communication and customer service skills.
• Punctual, reliable, deadline driven, team player, that can work under pressure.
• Ability to multitask and be a problem solver.
• High School diploma or equivalent.
• PA diploma or certification is a plus.

SKILLS REQUIRED

• Ability to prioritise.
• Organisational and management skills.
• Advanced computer skills.
• Punctual execution of administration tasks.
• Good written & communication skills / Interpersonal skills.
• Creative thinker.
• Ability to be proactive and take initiative.
• Attention to detail and a high degree of accuracy.
• Work under pressure and adhere to deadlines.