KEY RESPONSIBILITIES 

• General administrative duties which include:
• Document control
• Quality compliance checks
• Minute-taking
• Updating office bids on the bid register
• Assistance with the Quality Management System
• Organising training courses for the staff and associated administration involved
• Preparation of tenders
• Relief reception duties
• Follow up on submitted bids
• Check supplier invoices
• Registration of bids
• Travel management- local and international
• Timesheets and sundries
• Diary management
• Coordinate meetings and boardroom bookings
• Filing project documents
• Tracking training spend vs budget
• Log training time/training requests
• Open new projects on BST
• Coordinate and Capture Resource Planner (Division resource tool)
• Support Project Manager with regards to daily requirements as needed – transmittals, filing, data capturing, extracting of information, noodles etc.
• Data capture and validation of information in programme systems in support of Project Managers and tracking of key milestones and reporting on key variances and achievements
• Assistance at team meetings and other site and Project Manager level meetings as required – documentation, information registers, status reports, agendas, meeting minutes etc.
• Document control
• Assist with the development and delivery of progress reports, documentation and presentations
• Support and conduct secretarial duties to OOPM and OOPD
• Forecast rollover
• Setting up client questionnaires
• Financial:
• Preparation of invoices and payment certificates

KEY CHALLENGES

• Project management
• Quality compliance
• Financial reporting

RECOMMENDED QUALIFICATIONS, SKILLS AND EXPERIENCE  

• Matric
• Minimum 3 years’ experience
• High proficiency in MS Word
• High proficiency in PowerPoint
• High proficiency in skills in Excel
• An added bonus would be experience in the consulting engineering or construction industries
• Project management experience
• Financial background