PURPOSE OF THE JOB

Responsible to develop and maintain the project/program scheduling with documentation, using best practices such as but not limited to:

• Reflect the project execution strategy in the schedule, capture the entire scope of work, with activity durations, logically sequence, linkages, and constraints.
• Apply the time management standards, processes, and practices.
• Compile and evaluate time-related data from all available sources, effectively communicating the results in various formats – with primary focus on critical path, baseline progress monitoring, resource assignment and risk analysis.
• Manage efficiently planning deliverable issuance with facilitation, synchronization and communication of internal stakeholders.
• Report schedule progress and anticipated risks to various stakeholders (customer, core team, central)
• Generate effective scenarios to achieve On Time Delivery (OTD) targets and advise on time-related contractual disputes.
• Capture and lead adoption of return of experience (REX) from other projects, whilst promoting time management practices and governance.

IN TENDER PHASE:

• Analyse tender documentation to understand schedule management requirements, including schedule structure, reporting constraints, and contractual requirements.
• Set a timeline for tender preparation and ensure its adherence until the tender submission.
• Coordinate with internal and external stakeholders to integrate inputs and define project schedule interfaces.
• Contribute to formulating the project execution strategy.
• Develop the tender schedule based on contract requirements, sub commitments, gap analysis and the tender execution strategy.
• Identify the project schedule’s critical path and risks, suggesting optimization and mitigation actions.
• Highlight differences between the initial assumptions and the final tender schedule.
• Draft the tender schedule narrative.
• Ensure on-time delivery of schedule-related deliverables.
• Present scheduling information during tender gate reviews.

IN CONTRACT OR PROGRAM EXECUTION:

• Develop quality schedules in accordance with the company’s procedures, contractual requirements, and stakeholder inputs.
• Optimize schedules considering multiple criteria such as on-time delivery, cash generation, penalty avoidance, and efficient utilization of available resources.
• Validate the partner’s input schedules and ensure external validation of the combined baseline schedule.
• Create a Project Time Management Plan and validate time-related documentation.
• Collaborate with the project team to identifying and mitigating risks and in seizing opportunities related to on-time delivery.
• Lead regular project schedule review sessions, challenging stakeholders’ assumptions about time performance and seeking solutions.
• Prepare schedule and progress reports, illustrating physical progress with relevant time related KPIs, analyse gaps between actual progress & baseline, and the Earned Value Methodology with Finance controllers
• Align the commitments of internal and external stakeholders, manage schedule interfaces, identify trade-offs, and proactively influence stakeholders to adopt approaches beneficial for the overall project. proactively address inconsistencies.
• Ensure timely updates of both internal and external schedules while monitoring stakeholders’ adherence to schedule quality standards.
• Identify critical paths and both actual and potential delays in complex, interconnected schedules.
• Support the Contract Manager in time-related disputes, perform delay analysis, and evaluate incoming delay-related claims.

PERFORMANCE AREAS IN TENDER, CONTRACT OR PROGRAM EXECUTION

• Management & monitoring of critical paths for gate reviews, milestones, planning risks and mitigation actions
• Timely updates of schedule that represents full project scope, change requests, progress reports and time related KPIs
• Timely development of schedule related documents with relevant breakdown structures and with defined progress monitoring methods
• Maintain the schedule in line with defined standards (DCMIA, Project schedule integrity, etc)

INTERFACES & NETWORK LINKS:

INTERNAL  

• Project & Contract management, Operations, Supply Chain,  PME/Industrial,
• Finance, Facilities and Quality

EXTERNAL:   

• Customer                                                                                               

REQUIRED EXPERIENCE & EDUCATION:

• Recognised post graduate qualification in Business/ Project Management, Data science or Industrial Engineering.
• 5 to 7 years mid-Management experience as Planner or scheduler
• 5 years active proficiency of project scheduling software:  MS Projects, Primervera, ODY-C
• and manufacturing activities
• Advanced MS Office proficiency, particularly Excel
• Working knowledge of time-related contractual practices and delay analysis methods.