Primary Role

• To support the executive committee (EXCO) to ensure the smooth functioning and sound administration of RST in accordance with the policy, organization and rules of the company.
• The goal is to contribute to the efficiency of the overall business by ensuring all assigned administrative duties are carried out timely and efficiently.

Key Responsibilities:

•  Provide administrative support to the running of the EXCO.
•  Work with the CEO to set meeting agendas and arrange meeting logistics for the EXCO.
•  Taking accurate and accessible minutes of the EXCO and other meetings requested by the committee.
•  Distributing agendas, minutes and supporting documents for the EXCO meetings.
•  Maintain accurate records for the administration of RST, including meetings minutes, company details, insurance and financial information.
•  Ensuring the safety and security of records maintained by the executive committee, complying with appropriate legal requirements.
•  Preparing the appropriate administration for Board meetings by conducting research and preparing presentations or reports as assigned.
•  Receive and screen calls and redirect them when appropriate.
•  Handle and prioritize all outgoing and incoming correspondence.
•  Handle confidential documents ensuring they remain secure.
•  Professional writing capabilities, including emails, memos, letters and other industryrelated reports, documents and correspondence
•  Maintain and administer Office supplies for the Admin Building

The successful candidate will have to meet the following minimum requirements:

Education

•  Minimum of a NQF Level 5 (matric)
•  Secretarial Certificate / Diploma essential

Experience

•  Minimum of 5 years relevant experience.
•  Have extensive knowledge and experience with great time-keeping and multitasking skills.
•  Proven experience as an executive secretary or similar administrative role.
•  Good IT skills – Proficient in MS Office, Word, Excel, Powerpoint and other back-office software.
•  In-Depth knowledge of office management.
•  Familiarity with basic research methods and reporting techniques.
•  Excellent organizational and time-management skills.
•  Outstanding communication skills.
•  Integrity and confidentiality.
•  Ability to think creatively and solve problems.
•  Ability to work as part of a team.
•  Ability to summarize information for different audiences.
•  Relevant qualification in business administration or related field.