Job summary            

• Assist with office administration, HR administration and keeping personnel files up to date. Support and advise management/staff members on HR related requests.

Responsibilities
Personnel administration

• Ensure that you keep a record of all inductions on new personnel
• Liaise with SHEQ representative and monitor injuries on duty
• Oversee the processing of all WCA claims. Ensure that the cycle is completed and the company has submitted all documentation in order for claims to be finalized
• Ensure that the personnel filing system and all other HR records are maintained and updated as per the company standards
• Ensure that all documentation for new employees are completed correctly and sent to payroll by the specified date and then filed accordingly
• Process and manage the leave applications and leave records of all personnel
• Ensure that the leave record information is sent to payroll at the appointed time each month
• Provide administrative support to the HR Administrator / Manager
• Assist and resolve payroll queries in conjunction with line managers
• Attend to confirmation of employment enquiries, in line with the Protection of Personal Information Act
• Ensure that the organogram is kept updated
• Absconding procedure: ensure that the spreadsheet is kept updated and that correct procedures are followed
• Foreign nationals: update and manage permit record spreadsheet. Ensure that the correct procedures are followed with regards to the renewal of permits as well as failure to renew permits
• Attend to any other administrative duties that may be required for the efficient running of the HR department
• Assist with managing the HR Administrator / Manager calendar

Office administration

• Assist with all the meeting room and boardroom bookings and ensure the equipment is ready for the meetings
• Support with administrative tasks
• Help with filling or copying of documents when requested
• Assist with additional tasks relevant to the position as requested from time to time as new skill sets have been learned

Requirements

• Relevant Degree or Diploma
• Minimum 1 year working experience in the HR and admin field
• High proficiency in Microsoft Office
• Must be well presented, professional and have excellent communication skills