Deputy Director: Administration and Logistics needed at City of Johannesburg
Job title : Deputy Director: Administration and Logistics
Job Location : Gauteng, Johannesburg
Deadline : April 19, 2024
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Minimum Requirements:
- B Degree or NQF level 7 qualification in Business Management/ Administration or equivalent field;
- Seven (7) to nine (9) years or more relevant experience covering a broad range of HR/ Public Administration/ Administration/ Business Management functions;
- Three (3) to five (5) years’ experience in a managerial capacity within an administrative environment and at least seven (7) years of generalist experience;
- Minimum of Code 8 driver’s license;
Primary Function:
- Ensure the provision of analytical, administrative, logistical, human capital and transversal business solutions to enable the Head of Department, to deliver on the GCSS mandate effectively and efficiently.
- Provide executive support, administrative and secretarial services by developing, implementing, and monitoring relevant strategies, policies, procedures, and systems for GCSS.
- Manage administration, communication, and information flow to and from the office of the GED: GCSS and Unit Heads.
- Management, coordination, and administrative support for the Governance Cluster.
- Management, coordination, and administrative support for council decisionmaking structures. Administration management, coordination, logistics and support for GCSS.
- Interact with the office of the City Manager and MMC: GCSS on relevant administrative matters.
- Departmental planning and budget management for GCSS: MSS. Financial administration, contract management, reporting, procurement, and expenditure management for GCSS: MSS.
- Performance management coordination and support to the GED: GCSS for Group Heads. Develop support networks and contacts to enhance the functioning of the GED: GCSS office and GCSS. Coordination of decentralized management support functions.
- Build and maintain relationships with key stakeholders in the City to ensure the smooth flow of information, administrative management and correspondence.
- Effectively deal with and manage relationships with external stakeholders of GCSS in the context of their relationship with the city.
- Effective administration and streamlined information flow.
- Key Performance Areas:
- Core professional competencies: Organisational awareness, Consulting, Planning and organising, Monitoring and control, Negotiation, Oral communication, Written communication and Financial Management;
- Functional competencies: Change management, Technology/ Information management, MSS service delivery, Strategic management, Talent management and staffing, Leading/ Directing, Performance Management, Industrial and labour relations;
- Public Service Orientation competencies: Interpersonal relationships, Communication, Service delivery orientation;
- Personal competencies: Action and Outcome orientation, Conflict management, Accountability and ethical conduct, Governance and risk;
- Management/ Leadership competencies: Direction setting, Impact and Influence, Performance and mentoring.
Leading Competencies:
- Administrative skills;
- Analytical skills;
- Assertiveness;
- Assessment skills;
- Change management;
- Communication (verbal and written);
- Advanced Computer literacy (MS Office Packages, including Word, Excel, PowerPoint);
- Conflict resolution;
- Coordination;
- Deadline driven;
- Facilitation skills;
- Financial management;
- Integration;
- Interpersonal skills;
- Negotiation skills;
- People and performance management;
- Project management and supervisory skills;
- Presentation skills;
- Research skills.
Core Competencies:
- Knowledge of audit and risk management principles;
- Administration;
- Administration procedures;
- Business processes within the City and GCSS;
- Formulation of vision and strategy;
- Labour relations processes and collective agreements;
- Local/Public Sector government environment;
- Management support administration, policies and processes;
- Performance management;
- Planning;
- Policy implementation;
- Prescribed methodologies, relevant legislation, policies and regulatory frameworks;
- Policies, principles and practices of the City including supply chain management;
- Research and analytical ability;
- Various City systems used i.e. SAP, electronic document management systems, data management etc..
How to Apply for this Offer
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