Executive Assistant – Insurance Operations needed at Healthchem Group
Job title : Executive Assistant – Insurance Operations
Job Location : Gauteng, Johannesburg
Deadline : May 02, 2024
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Join a dynamic team as an Executive Assistant in the insurance industry, where you’ll be the essential support, managing documents, calendars, and confidential information, while also playing a key role in supporting the Managing Director with financial matters and seamlessly adapting to various roles within the organization.
The Executive Assistant main objectives shall include the following:
- Filing important documents, such as reports, meeting notes, emails, and letters.
- Keeping the executive’s calendar up-to-date, including adding events, rescheduling appointments, and providing daily briefings.
- Acting as the gatekeeper for internal and external contacts, including vendors, colleagues, clients, and brokers.
- Conducting research and creating reports on various topics based on the needs of the executive.
- Keeping important information and documents organized physically, and electronically.
- Maintaining a high degree of discretion and confidentiality.
- Getting to understand (thorough knowledge) of what each person is doing in the organisation in order to fill in, if need be, i.e., absenteeism, maternity cover, etc.
- Assisting the MD with financial related matters.
Key Responsibilities will include the following (not an exhaustive list):
- Reporting excellence
- Relationship building with key stakeholders
- Ensure timeous and accurate completion of all administration
- Meet ever-changing and multiple deadlines, managing day-to-day workflow
- Successfully completes critical aspects of deliverables with a hands-on approach, including drafting acknowledgement letters, personal correspondence, and other tasks that facilitate the MD’s ability to effectively lead the company
- Prioritizes conflicting needs; handles matters expeditiously, proactively, and follows-through on projects to successful completion, often with deadline pressures
- Attend meetings and discussions, as required, take minutes, and ensure action item follow-up
- Work with management to keep the MD apprised of all pertinent information such as schedules, opportunities, staff issues, and track needs, priorities, and follow-up of action points
- Coordinate and manage special projects, including working collaboratively with staff to assure projects meet deadlines
- Ensure MD is prepared for upcoming appointments by gathering materials necessary for each meeting
- Consolidate data and edit documents for accuracy
- Ad-Hoc projects and other duties as requested
Experience:
- Minimum of 3 years within the insurance industry.
- Minimum of 5 years’ experience within a financial, administrative related role. Must know the difference between a “debit” and “credit”.
- Basic understanding of the FAIS act.
Education/Qualifications:
- Matric qualification is a mandatory requirement.
- Tertiary qualification i.e., bachelor’s degree and/or National Diploma in finance and/or accounting (highly beneficial).
- RE (5) is pertinent/vital.
- Should ideally have Class of Business certificate in Provident/Pension Funds.
Skills:
- The ideal candidate has a proven track record in accountability, possesses strong technical skills, including financial management and attributes of professionalism, quick responsiveness, and a proactive, self-starting attitude.
- Excellent written and verbal communication skills.
- Persuasive communication and listening skills.
- Friendly personality, with excellent interpersonal skills.
- Resilient spirit and persistent nature.
- Strong analytical skills with a goal-oriented mind.
- Presentation skills.
- Strong Microsoft Office skills i.e., Excel skills to be of a superior level.
- Familiarity with Arctitan, Profida, Everlytic, and SharePoint are beneficial for this role.
How to Apply for this Offer
Interested and Qualified candidates should Click here to Apply Now