Duties and Responsibilities

Administrative Support

• Manages and updates the Campus Head’s calendar.
• Drafts and distributes relevant correspondence.
• Arranges and co-ordinates meetings.
• Compiles and edits presentations.
• Creates a filing system, and files and manages all documents in the office.
• Receives calls and visitors and notifies the relevant person of their arrival.
• Manages and updates documentation across relevant systems.
• Supports the Campus Head in the co-ordination and planning of various events.
• Arranges all meals , coffee, tea water for the Campus Head and visitors.
• Deals with customer complaints, conducting fact checks with the relevant parties and providing the Campus Head with a report/update on the issue.
• Provides personal support as needed to assist the Campus Head.

Travel and Conference Co-ordination

• Books travel including arranging the itinerary, car hire etc. for the Campus Head.
• Arranges visas if required for travel.
• Researches, reviews and books suitable accommodation.
• Manages the various logistics and requirements for conferences throughout the year.
• Researches, reviews and sources suitable venues for conferences.
• Compiles and distributes conference packs prior to the commencement of the conference.
• Checks and updates travel logs for invoicing purpose.

Report Collation

• Draws and distributes relevant reports as requested.
• Co-ordinates data and collation of various reports.
• Compiles all IIE 0015 documentation on request of the Campus Head.
• Keeps Accurate record of all correspondence and cases.

Project Co-ordination

• Provides project co-ordination support to the Campus Head.
• Receives details of required projects, scopes out the approach and co-ordinates the project from beginning to end.
• Coordinate activities of the SMT on instruction of the Campus Head.
• Arrange all Campus events/year end function etc of the Campus Head

Minimum Qualification Required:

• Minimum of a 3 Year Diploma (NQF Level 6)
• Advanced Diploma or Degree (NQF Level 7) preferably in Administration is advantageous

Minimum Work Experience Required:

• Minimum of 3 – 5 years experience in Project Co-ordination or in a Supportive Administrative Assistant role, Project Management is advantageous.

Special Requirements: 

• Must have valid drivers license and own vehicle.